Stop Drowning in Emails. Let AI Handle the Replies.
AI Email Assistant
Ideal For
Consultants, agencies, tradespeople
The Problem
Drowning in emails
How It Works
Step 1: Connect Your Inbox
We connect to your Gmail or Outlook inbox (read-only at first). We analyse your email patterns — what types of messages you get, how you typically reply, your tone and style.
Step 2: Train Your AI Assistant
We teach the AI your business context — services, pricing, availability, common questions. It learns to draft replies that sound like you, not like a robot.
Step 3: Review & Approve (Draft Mode)
The AI drafts replies and saves them for your review. You approve, edit, or reject with one click. Nothing gets sent without your say-so — ever.
Step 4: Get Faster Every Week
As you approve drafts, the AI learns your preferences and gets more accurate. Most clients go from reviewing every email to skimming approvals in under 10 minutes a day.
What's Included
- Gmail or Outlook integration with secure API connection
- AI trained on your writing style, tone, and business context
- Draft-mode replies — nothing sent without your approval
- Smart categorisation: enquiries, quotes, scheduling, follow-ups
- Priority flagging for emails that need your personal attention
- Follow-up reminders for emails you haven't responded to
- Weekly report showing time saved and emails handled
- Ongoing AI training as your business and communication style evolve
What This Looks Like
Under 30 seconds
Draft replies in
5-8 hrs/week
Admin time recovered
A plumber gets 30 enquiry emails a day — quotes, scheduling, follow-ups. Our AI email assistant drafts replies in your tone, handles the back-and-forth on scheduling, and flags anything that needs your personal attention. One of our automation clients saved 8+ hours a week on admin alone — email is usually the biggest chunk of that.
Frequently Asked Questions
Will the AI send emails without my approval?
Never. Everything starts in draft mode. The AI writes the reply and saves it as a draft — you review and send with one click. You stay in complete control of what leaves your inbox.
How does it learn my tone and writing style?
We analyse your sent emails to understand your communication style — formal, casual, direct, friendly. The AI mirrors your tone so replies sound like you wrote them. Most people can't tell the difference after the first week.
What types of emails can it handle?
Enquiries, quote requests, scheduling back-and-forth, follow-ups, thank-you messages, and FAQ-type questions. It flags anything complex, emotional, or high-stakes for your personal attention.
Does it work with Gmail and Outlook?
Yes — both Gmail (Google Workspace) and Outlook (Microsoft 365) are fully supported. We integrate using official APIs with your permission. Your data stays secure and private.
How long does setup take?
3-5 working days. We connect your inbox, train the AI on your business context, and run test drafts with real emails. You'll be reviewing AI-drafted replies by the end of the first week.
What if I get sensitive emails I don't want AI touching?
You set the rules. We can exclude specific senders, subjects, or labels from AI processing. Personal emails, legal correspondence, HR matters — whatever you want kept private stays private.
90-Day Results Guarantee
We agree the success metric before build, track it after launch, and keep improving the system until it is doing the job it was scoped to do.
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We'll show you exactly how much email time you can get back.
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