Respond in 60 seconds. Book jobs while you sleep.
AI Lead Intake & Appointment Booking
Ideal For
Plumbers, cleaners, salons, gyms
The Problem
Leads slip through. Missed calls. 4-hour reply windows. The first business to respond wins the job.
How It Works
Step 1: Map your current process
We map how leads reach you today — phone, email, website, social — and measure your response time. A 5-minute response makes you 21× more likely to win the job. Most businesses take hours, or never reply at all.
Step 2: Build your intake system
We set up your lead capture form, qualification logic, and calendar integration. The AI learns what makes a good lead for your business — budget, location, urgency, job type.
Step 3: Launch and test
Your intake agent goes live. Every enquiry gets a real response in under 60 seconds — qualifying questions and a calendar slot, not a generic auto-reply.
Step 4: Run and adjust
We watch the system, fix what breaks, tighten what works. Each month we review what to adjust next — qualification logic, follow-up sequences, booking flow.
What's Included
- Custom lead capture form designed for your industry and services
- AI qualification logic that scores and routes leads automatically
- Google Calendar integration with instant appointment booking
- Automated follow-up sequences (SMS, email, or WhatsApp)
- Real-time KPI dashboard showing response times, booking rates, and conversion
- 24/7 lead capture — works nights, weekends, and bank holidays
- Human escalation path for complex enquiries
- Standard operating procedure (SOP) document for your team
- 90-day optimisation with weekly performance reviews
Before & After
The Numbers: What This Costs You Today
If you get 50 leads per month and currently lose 30% to slow follow-up, that's 15 lost customers every month. At an average job value of £100, that's £1,500/month walking out the door — £18,000 per year. Our system runs at a fraction of what you're losing. The ROI pays for itself in the first week.
Real results
Under 60 seconds
Response time
180+ orders/week
Proven with
We built exactly this for E'Manuel Bakery — automated order intake that replaced manual WhatsApp collection. 180+ orders per week now flow through automatically with zero admin time. The same lead intake approach works for any service business: an enquiry comes in, AI responds instantly with intelligent qualifying questions, books the calendar slot, and sends a confirmation — all in under 60 seconds while you're on a job site.
— E'Manuel Foods & Bakery
Frequently Asked Questions
How long does it take to set up?
5-7 working days from kickoff to live. We handle everything — form design, AI logic, calendar integration, follow-up sequences, and KPI dashboard. You just answer a few questions about your business and ideal customers.
What technology or equipment do I need?
Nothing beyond what you already use. If you have a Google Calendar (or any online calendar) and a phone, you're set. We integrate with your existing tools — no new software to learn.
Can I customise the qualification questions?
Absolutely. The AI asks the questions YOUR business needs — budget range, job type, location, urgency, property type — whatever qualifies a good lead for you. We set these up together during the build.
What happens if something breaks?
Every workflow has built-in error handling and fallback behaviour. If the AI can't qualify a lead, it routes them straight to you. We monitor your system 24/7 and fix issues proactively — usually before you notice them.
How much does it cost?
Every build is scoped after discovery because the workflow, channels, volume, and handoff rules change the shape of the work. Start with the free audit, then we give you a practical proposal.
Do you offer a guarantee?
Yes. We agree the success metric before build, track it after launch, and keep improving the system until it is doing the job it was scoped to do.
90-Day Results Guarantee
We agree the success metric before build, track it after launch, and keep improving the system until it is doing the job it was scoped to do.
Ready? Get Your Free AI Audit
Start with a quick audit, then book a discovery call if the fit is real.
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